Upper Ruxley Cattery – Privacy Policy

Data Protection Policy



This Data Protection Policy sets out how Upper Ruxley Cattery uses and protects any information that you give Upper Ruxley Cattery when you make an enquiry about boarding your cat with us in person or by telephone, make enquiries about employment or volunteering or use our website, sub-domains, other related domains and our business social media sites.

Upper Ruxley Cattery is the data controller for the purpose of this policy.

Upper Ruxley Cattery is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified, then you can be assured that it will only be used in accordance with this policy. The provision of your personal data to us is voluntary. We may obtain your personal data when you provide it to us (e.g., where you contact us via email or telephone, or by any other means, or when you provide us with your business card). However, without providing us with your personal data, you will be unable to make a cattery boarding booking or any of our related optional services, subscribing to our Newsletter, or purchase items via our online shop, apply for employment with us or apply to volunteer with us.

Upper Ruxley Cattery may change this policy from time to time by updating this page. Although most changes are likely to be minor you should check this page from time to time to ensure that you are happy with any changes. This policy is effective from 26th April 2018.

1.    What we collect

We may collect the following information:

  • name and job title
  • contact information including email address and mailing address
  • demographic information such as postcode, preferences and interests
  • other information relevant to customer surveys and/or offers

Responses to Email Enquiries. When Visitors or Customers send email enquiries to Upper Ruxley Cattery, the return email address is used to answer the email enquiry we receive. The business does not use the return email address for any other purpose and does not share the return email address with any third party.

2.    What we do with the information we gather

We require this information to understand your needs and provide you with a better service, and in particular for the following reasons:

  • Internal record keeping.
  • We may use the information to improve our products and services.
  • We may periodically send promotional emails about our new products/services, special offers or other information which we think you may find interesting using the email address which you have provided.
  • From time to time, we may also use your information to contact you for market research purposes. We may contact you by email, phone or mail. We may use the information to customise the website according to your interests.
  • Where applicable, tracing debtors and debt recovery.

3.    Security

We are committed to ensuring that your information is secure. To prevent unauthorised access or disclosure we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.

  • PCI DSS (Payment Card Data Security Standard) compliant; credit and debit card data security
  • Data Protection Act 1998; registration entry Z9209056
  • General Data Protection Regulation (GDPR)
  • Late Payments of Commercial Debts (Interest) Act 1998

4.    Cookies

A cookie is a small text file which asks permission to be placed on your computer’s hard drive. Once you agree, the file will be then added, and then the cookie helps analyse web traffic or lets you know when you have visited a website. Cookies allow web applications to respond to you as an individual. The web application can adjust its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.

Cookies cannot carry viruses or install malware on your devices.

We use cookies to identify which pages are being used, e.g. remembering the information provided by you when you register. This helps us analyse data about web page traffic and improve our website to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.

Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.

You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.

5.    Links to other websites

Our website may contain hyperlinks to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this policy. You should exercise caution and look at the privacy statement applicable to the website in question.

6.    Our third-party Data Processors

The third-parties we use are PayPal, WordPress, Revelation Pets and Google Analytics and all comply with relevant legislation to process personal data on our behalf. For the avoidance of doubt, our third-party Data Processors and Upper Ruxley Cattery each have their own, independently determined privacy policies, notices and procedures for the personal data they hold and are each a data controller (and not joint data controllers).

Our third-party Data Processors and Upper Ruxley Cattery shall not knowingly do anything or permit anything to be done which might lead to a breach by the other party of the Data Protection Laws.

PayPal process payments for any products purchased through our website. Neither us or PayPal retain any financial information you may submit as part of the purchasing process. PayPal monitor every transaction, 24/7 to prevent fraud, email phishing and identity theft. Every transaction is heavily guarded behind PayPal’s advanced encryption. If something appears suspicious, their dedicated team of security specialists will identify suspicious activity and help protect you from fraudulent transactions.

​Your data as mentioned below is encrypted before transmission to prevent misuse of the transmitted data by third parties. SSL (Secure Socket Layer) is a security technology which guarantees that your personal data, including credit and debit card information, login data and payment method, are securely transferred via the Internet. The encrypted data is only readable by the PayPal payment system.

Your data which is encrypted, is as follows:

  • personal data (address data, telephone number, etc.)
  • login data (username and password)
  • all methods of payment selected, credit and debit cards and bank account

WordPress provide the Customer Engagement platform we use to manage and fulfil your purchase orders. No personal financial information is ever taken or stored in this system as during the process, everything is transferred out to PayPal so that neither us or WordPress has access to your financial information.

We collect information about visitors who comment on Sites that use our Akismet anti-spam service. The information we collect depends on how the User sets up Akismet for the Site, but typically includes the commentary’s IP address, user agent, referrer, and Site URL (along with other information directly provided by the commenter such as their name, username, email address, and the comment itself).

Revelation Pets provide the cattery booking software management system. No personal financial information is ever taken or stored in this secure system.

Google Analytics use cookies in order to evaluate your use of our website and compile reports for users activity on our website. For more information on the usage of cookies by Google Analytics please see the Google website. A link to the privacy advice for this product is provided for your convenience; https://google.com/analytics/learn/privacy.html

7.    Controlling your personal information

You may choose to restrict the collection or use of your personal information in the following ways:

  • whenever you are asked to fill in a form on the website, look for the box that you can click to indicate that you do not want the information to be used by us for direct marketing purposes
  • if you have previously agreed to us using your personal information for direct marketing purposes, you may change your mind at any time by writing to or emailing us on the General Enquires contact form on our Contact Us page.
  • we will not share, sell, distribute or lease your personal information to third parties unless we have your permission or are required by law. We may use your personal information to send you promotional information about third parties which we think you may find interesting if you tell us that you wish this to happen.

Upper Ruxley Cattery will not be held responsible for events arising from unauthorised access of your personal information. It is your responsibility to keep your personal information secure, by maintaining the confidentiality at all times of any accounts, password and PIN details used on our website.

8.    Business Transfers

In connection with any merger, sale of the business assets, or acquisition of all or a portion of our business by another company, business or person, or in the unlikely event that Upper Ruxley Cattery goes out of business or enters bankruptcy. Website visitors and customer information would likely be one of the assets that is transferred or acquired by a third party. If any of these events were to happen, this Privacy Policy would continue to apply to Website visitors and customer information and the party receiving this information may continue to use this information, but only consistent with this Privacy Policy.

In the event that the business is sold or integrated with another business, your details may be disclosed to our advisers and any prospective purchaser’s adviser and will be passed to the new owners of the business.

9.    Period of time the personal data will be stored

The criteria used to determine the period of storage of personal data is the respective legal statutory retention period. After expiration of that period, the corresponding data is deleted, so long as it is no longer necessary for the fulfilment of the contract or the initiation of a future contract.

You may request details of personal information which we hold about you under the Data Protection Act 1998. If you would like a copy of the information held on you, please write to us at:

Upper Ruxley Cattery
off Maidstone Road
Upper Ruxley
DA14 5AT

If you believe that any information we are holding on you is incorrect or incomplete, please write to or email us as soon as possible, at the above address. We will promptly correct any information found to be incorrect.

10.    Jurisdiction and Applicable Law

This Policy shall be governed and by interpretation in accordance with the law of England and Wales and complies with UK data privacy legislation.

If any of our terms and conditions should be determined to be illegal, invalid or otherwise unenforceable for any reason, then that provision shall be severed and deleted from these terms and the remaining terms and conditions shall survive and continue to be binding and enforceable.